Content · Social Media · Memories

Upload Content

Help us capture the energy, progress, achievements and special moments that make Hotshots what it is — while making sure athlete privacy, permissions and safeguarding always come first.

PhotosVideosTrainingCompetitionsEvents
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Capture it. Check it. Upload it.

Before uploading, check the academy’s current photography and media permissions. Content is submitted for internal review, not automatically published.

Content handover

After a session or event

Select the best content

Choose clear, positive photos and videos showing progress, teamwork, achievements and personality.

Check permissions

Use the latest athlete photography and media information. If unsure, check with leadership before uploading.

Check the background

Exclude confidential information, private conversations, changing areas and athletes who must not appear.

Add useful context

Choose the team, where it was captured, and tell the media team what the content shows.

Upload promptly

Upload suitable content while the session or competition is fresh. Stay on the page until Drive confirms completion.

Go to fast upload ↓
For large iPhone videosUse a stable Wi-Fi connection, keep Safari in the foreground, and wait for the completion message.
Fast Upload · Google Drive

Send Photos & Videos

Choose your team and location in either order. If the team folder is missing, it is created automatically inside the selected existing location or event.

Staff photo & video upload

Upload directly to the academy Google Drive. Supports iPhone HEIC photos and MOV/MP4 videos. Leave Safari open until each upload is confirmed.

Not connected to Google Drive.

For iPhone Live Photos: select the video portion separately if you need the motion, or save it as a video from Photos first.

Connect Google Drive, complete the fields and choose files to begin.
Existing upload form — backupUntil the new uploader is connected and tested on iPhones, staff can continue using the original content upload form →
Staff Media

Media Library

Find and open photos or videos already uploaded to the academy's Staff Content folders.

Connect Google Drive above to load the library.
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Access note: This is a pilot library interface. This page creates a team folder automatically when missing, inside an existing location or event. Staff permissions in Google Drive are controlled separately. Follow academy photography and safeguarding policies.
After Uploading

What Happens Next?

Uploading does not mean automatic publication. Content is reviewed and selected when appropriate.

1

Submitted

The file is securely transferred into the designated Google Drive folder.

2

Reviewed

Appropriateness, quality, relevance and media permissions are checked.

3

Selected

Suitable content may be chosen for social, website or academy memories.

4

Published

Selected content may be edited and shared through appropriate Hotshots channels.

Something happened during the session?

The upload page is not an incident or safeguarding reporting system. Record incidents and concerns through the Staff Reporting Hub and notify leadership directly for urgent matters.

Open Reporting Hub →
Staff Resources →Access useful staff documents, systems and links.Digital Conduct →Photography, social media and digital expectations.Reporting Hub →Record incidents, concerns and reportable information.