Resources & Policies
Session planning, athlete expectations, attendance, safeguarding, communication and staff development.
Resource Library
Open a section below or use the full academy documents.
- Arrive on time, fully prepared and wearing the correct training kit.
- Remove all jewellery before training.
- Hair must be tied back securely, including the required training bow where applicable.
- No food or chewing gum during training; athletes should bring a labelled water bottle.
- Show respect to coaches, teammates, visitors, equipment and facilities.
- Bring a positive attitude, listen carefully and follow coaching instructions.
- Mobile phones stay out of sight unless a coach gives permission.
- Participate fully unless excused because of illness, injury or an agreed reason.
- Leave the training space clean, safe and welcoming.
Cheer and dance are team sports. One absence can affect stunt groups, routine progress, team confidence and safe preparation.
Choreography days and competitions are mandatory parts of an athlete's placement.
Normally Acceptable
- Contagious illness
- Family emergency
- Compulsory significant school commitment
- Injury or medical advice preventing safe participation
Normally Unacceptable
- Tiredness or lack of motivation
- Homework, revision, parties or birthdays
- Unexplored transport problems
- Last-minute plans or non-essential appointments
- Deliver structured, safe and professional sessions.
- Communicate clearly, fairly and respectfully.
- Treat athletes consistently and with care.
- Support athlete development, confidence and wellbeing.
- Create an environment where every athlete feels safe, valued and included.
- Maintain appropriate professional boundaries and lead by example.
- Record and escalate concerns using the correct route.
Before the Session
Review objectives, attendance, athlete needs, equipment, progressions and risks.
During the Session
Warm up appropriately, coach progressively, monitor fatigue and adapt safely.
After the Session
Cool down, confirm collection, tidy equipment and record progress or concerns.
Handover
Share only relevant information with the appropriate coach or leadership member.
- Use team groups for important training, schedule and competition updates.
- Move athlete feedback, placements or sensitive discussions into an appropriate private channel.
- Keep communication positive, respectful, clear and within academy communication hours.
- Do not share athlete photos or videos outside approved channels without appropriate permission.
- Never record or upload changing areas, injuries, medical details or private conversations.
- Use the dedicated content uploader after sessions, competitions and events.
The safety, wellbeing and inclusion of every athlete come first.
Listen calmly, do not promise secrecy, record facts and exact words, and pass concerns to the appropriate safeguarding lead promptly.
If there is an immediate risk of harm, follow the emergency process without waiting for a form response.
Every athlete, regardless of age, background, ability, gender identity or personal circumstances, should feel welcomed, respected, valued and safe.
Safeguarding ReportAll coaches must maintain the qualifications, enhanced DBS checks and training required for their role.
Submit renewed documents promptly and tell leadership if anything may affect your eligibility to coach.