PARENT HANDBOOK.

Cheer and dance are team sports. Formations, choreography, partner work and stunts rely on every athlete being present.

• Attend every scheduled team session wherever possible.
• Arrive early enough to begin at the stated time.
• Report an unavoidable absence promptly.
• Provide an honest and clear reason for absence.
• Keep the academy updated if the expected return changes.
• Attend every compulsory choreography session.

• Arrive in suitable training clothing and footwear.
• Bring a clearly labelled water bottle.
• Ensure long hair is safely secured.
• Remove unsuitable jewellery before training.
• Listen to coaches and follow safety instructions.
• Work positively with teammates.
• Tell a coach about an injury or concern before training.
• Leave the training area only with coach permission.

Competition dates assigned to an athlete’s team form part of their Season 13 commitment.

• Keep the full competition weekend available initially.
• Read all event information carefully.
• Arrive by the athlete’s stated team call time.
• Bring every required uniform and performance item.
• Remain contactable throughout the event.
• Support all Hotshots teams positively.
• Show respect towards other programmes and officials.
• Remain with the team until released by a coach.

• Submit accurate FitKit and uniform sizes by the deadline.
• Attend a try-on session where one is available.
• Check every item when it is received.
• Label personal uniform and teamwear items.
• Keep competition uniform clean and in good condition.
• Follow team instructions for hair, footwear and accessories.
• Do not make unauthorised changes to official uniform.

• Pay monthly and additional fees by the stated deadline.
• Use the requested athlete and payment reference.
• Raise account questions as soon as possible.
• Contact Hotshots before a payment becomes overdue.
• Keep agreed payment arrangements up to date.
• Address existing balances before placing new orders.

• Read team and academy updates fully.
• Respond when information or confirmation is requested.
• Keep telephone numbers and emergency contacts current.
• Tell us immediately if your usual contact method changes.
• Use team groups for relevant academy communication.
• Raise personal concerns privately rather than in group chats.
• Allow staff reasonable time to respond within communication hours.

• Treat athletes, parents, coaches and staff respectfully.
• Support every Hotshots team positively.
• Do not criticise other athletes or programmes publicly.
• Do not celebrate another team’s mistake.
• Avoid negative comments about judging or results.
• Use social media responsibly while wearing Hotshots branding.
• Raise concerns through the correct private channel.

Athlete safety and wellbeing come before training or competition. Please share relevant information that may affect an athlete’s care or participation.

• Keep medical and emergency information current.
• Tell coaches about injuries before participation.
• Share relevant accessibility or support needs.
• Report safeguarding concerns promptly.
• Never use group chats to discuss confidential concerns.
• In an immediate emergency, contact the appropriate emergency service.

• Attend all compulsory international-team training.
• Meet every payment and information deadline.
• Arrange correct passports and travel authorisation.
• Obtain suitable travel and sports insurance.
• Follow the event-specific itinerary.
• Remain available during potential progression windows.
• Represent Hotshots positively throughout the trip.